Career

ACCOUNTANT EXECUTIVE

Responsibilities:

• Report to Accountant / Group Accountant
• Preparation of Company’s accounts, generate accounting report and cash flow
• Handling full set of accounts and liaising with Company Secretary, Auditors and Tax Agent

Requirements:

• Minimum Diploma in Accounting / LCCI qualification
• Minimum 2 years working experience in Accounting or audit firm
• Knowledge of computerized Accounting software (UBS System) and computer literate (especially Microsoft Excel and Words)
• Possess positive attitude and has sense of responsibility
• Must be able to speak in Mandarin

BUSINESS DEVELOPMENT EXECUTIVE

Responsibilities:

• Identify new clients, generate leads, secure new businesses and capitalize on business opportunity available in the market.
• Identify potential business opportunities through extensive research; utilize existing contacts and liaisons with existing partners.
• Discovering and exploring opportunities by analyzing market strategies, determining transaction requirement, potential and financials, evaluating options and resolving internal priorities.
• To establish a good rapport and strategic partnerships with new and existing vendors and clients.
• Provide regular feedback and updates to senior management on the evolution and movements in the market place including competitor activities.
• To undertake regular project reviews with all parties involved to ensure effective transfer of knowledge.
• To carry out any other duties assigned by superior from time to time.
• Sells products by establishing contact and developing relationships with prospects; recommending solutions.
• Prepares reports by collecting, analyzing and summarizing information.
• Contributes to team effort by accomplishing related results and needed.

Requirements:

• Candidates must possess at least, Post Graduate Diploma or Professional Degree in Business in Studies/Administration Management, Finance/Accounting, Commerce or equivalent.
• Maturity; confidence; perseverance; patience and possess own transport.
• Contributes to team effort by accomplishing related results and needed.
• Required skill(s): Good Analytical & Communication Skills.
• Preferably skill(s): Good Presentation, Interpersonal and Computer Skills.
• Required language(s): English, Chinese and Bahasa Malaysia.
• At least 2 year of working experience in the related field is required for this position.

INTERIOR DESIGNER

Responsibilities:

• In-house interior designing work for the expansion of various upcoming retail concept store.
• Prepare and present conceptual design and retail store space planning
• To possess good product knowledge and propose design concept based on our products.
• Extension & Alteration of store
• Attend to designing work with competency in AutoCAD & 3D Max
• To manage and monitor site work according to the detail drawings
• To occasionally work with visual merchandiser for new furniture display layout design.
• Execute assigned interior design prospect
• Any other tasks assigned by Superior from time to time

Requirements:

• Candidate must possess at least Professional Certificate, Diploma/Advanced/Higher/Graduate Diploma, Bachelor’s Degree/Post Graduate Diploma/Professional Degree in Art/Design/Creative Multimedia or equivalent.
• At least 4 Year(s) of working experience in the related field is required for this position.
• Preferably Executive specialized in Architecture/Interior Design or equivalent.
• Required Skill(s): AutoCAD, Adobe Illustrator, Adobe Photoshop, KD Max
• Able to work independently, self-motivated and liaise with various related parties.
• Possess good interpersonal skill and able to provide good customer service
• Strong passion in interior design
• Good Communication Skills (Chinese, English, Bahasa Malaysia)
• Able to start work immediately

PROCUREMENT EXECUTIVE

Responsibilities:

• Responsible for sourcing all non-trade purchases. Sourcing, order processing and coordinating with internal and external parties with regards to non-trade purchases.
• Discovering profitable suppliers and negotiating with external suppliers to secure advantageous terms;
• Negotiate with suppliers on delivery lead time, cost and quality so as to obtain the maximum benefit for the Company.
• Examine and test existing contracts;
• Collaborate with key persons to ensure clarity of the specifications and expectations of the Company;
• Develop, implement and drive the appropriate procurement strategies in order to meet cost savings targets.
• Expect unfavorable events and prepare control strategies;
• Participates in project as project core team member to exert a shaping influence at an early stage and to optimize internal workflows and processes.
• Ensure commercial, legal and contractual compliance in all the procurement transactions.
• Maintain and upkeep all purchasing data in folder for easy reference.
• Subject to Ad Hoc assignments from time to time.

Requirements:

• Degree holders or equivalent and have minimum 3 year (s) of working experience in procurement the related field required.
• Experience of procurement processes from supplier selection to contract award and procurement tools will be added advantage.
• Independent, resourceful, able to work under pressure and meet datelines.
• Good negotiation and data analytical skills.
• Computer literate, familiar with MS office and MS Visio.
• Good command in English & Chinese.

PROJECT OFFICER

Key Principal Accountabilities Roles

Plan the project

• Define the scope of the project in collaboration with Project Director & Management
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
• Determine the resources (time, money, sub-contractor, vendors, materials, equipment, etc) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with Management and all other staff that will be affected by the project activities; revise the schedule as required
• Determine the objectives and measures upon which the project will be evaluated at its completion
• To ensure the works progress is carried out smoothly in accordance to work programs and bring to Management’s attention of any delays, problems or related matters.
• Draft and submit budget proposals and recommend subsequent budget changes where necessary.

Implement the project

• Execute the project according to the project plan
• Develop forms and records to document project activities
• Set up files to ensure that all project information is appropriately documented and secured
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

Evaluate the project

• Ensure that the project deliverables are on time, within budget and at the required level of quality
• Provide handover report summary to management
• Oversee all onsite and offsite constructions to monitor compliance with building and safety regulations
• Coordinate and direct construction workers and subcontractors
• Ensure quality construction standards and the use of proper construction techniques

MAINTENANCE CUM ASSISTANT COMPLEX MANAGER

Responsibilities:
A) Maintenance:

• Make good wiring and switch according to M&E consultant’s drawing. Perform labelling of electrical apparatus and components (wire, cable, DB, transformer, relay, switch and others) for proper monitoring and tracking.
• Perform Electrical Preventive Maintenance Inspection on tenant’s lot and advice tenant on the electrical area of upgrade and repair.
• Conduct regular inspections of the facilities, grounds and buildings (electrical, fitting & fixtures, equipment, etc) to determine areas that need attention and perform the necessary repair works.
• Respond to emergency calls for maintenance and resolve it promptly.
• Ensure facilities and buildings are in compliance with the local authorities’ and relevant bodies’ guidelines and safety regulations.

B) Administration:

• Prepare yearly building maintenance budget and monitor budget expenditures.
• Prepare and monitor maintenance schedule for Air-Cond, Cold-room, Showcase, Fan, STP, drainage, common lighting and other facilities. Ensure necessary service is carried out according to the schedule.
• Plan and oversee all repair and installation activities. Keep maintenance logs and report on daily activities.
• Monitor maintenance supplies, material and equipment inventory and place orders when necessary.

C) Resources Management:

• Develop maintenance schedules and enforce them among maintenance staff.
• Manage resources and delegate tasks efficiently to meet maintenance schedule.

D) Others:

• Assist Operation as per the Operation Manager’s job description
• Oversee the Operation of the Complex during the absent of Complex Manager

Requirements:

• Proven experience as maintenance manager;
• Experience in planning maintenance operation;
• Solid understanding of technical aspects of electrical systems, plumbing, etc;
• Ability to keep track and report on activity;
• Computer literate; Familiar with MS Office;
• Good Command in Bahasa Malaysia and basic English.

COMPLEX MANAGER

Main Functions of the Job

1. Complex Manager is in charge of the Security, Maintenance and Housekeeping department. You are to plan and organize comprehensive operation systems for these departments in S’MART. The responsibilities of each department to name a few outlines below in general terms:

Security

• Protect and secure the respective area from any unwanted incident such as theft, quarrel, illegal activities and whatsoever security related issues.
• Control and direct traffic, disperse obstruction of traffic (blocking) and prevent illegal parking (park at non allocated parking area, stop or park at “No Parking Area” and any other traffic related issues.
• Provide customer service e.g. assisting customer, showing way, missing things, etc.
• Sufficient trolleys are at the designated place for customers’ use.
• To work with Midas Security Head to enhance the security as a whole and its manpower planning.
• To perform mid night spot check.

Maintenance (Technician)

• Perform all the maintenance work from installation, servicing, repairing, wear and tear and breakdown for all electrical and electronic equipments, appliance, apparatus and electrical circuits to ensure the functionality of such devices for smooth operation.
• To monitor and maintain the drainage, sewerage, toilet flushing, piping system and others.
• Perform plumbing inspection, installation, repairing, unclogging, plugging and etc task as and when required to either prevent water wastage, ensuring proper flow and functionality of the system.
• To perform trouble shooting on breakdown, short circuit, blockages, etc.
• To set up a maintenance schedule for monitoring of maintenance service which are scheduled for weekly, fortnightly, monthly and/or quarterly for air-con, cooling fan, compressor and etc.

Housekeeping

• Overall cleanliness of S’MART property especially the market area, shops, common areas, entrance, toilets, prayer rooms, loading and unloading, car park and covered car park, bin centre, public tap, food court, drainage system, children playground, workers quarters and all the surrounding areas.
• Landscaping of S’MART which include watering and trimming of all grass, trees, and plants.
• To set up a cleaning schedule for monitoring of cleaning services which ate scheduled for weekly , fortnightly, monthly and/or quarterly for canvas, signboard and etc.
• To control and ensure that the cleaning chemicals and tools are in proper and non-excessive use by monitoring the usage
• To ensure organize storing of cleaning chemical and tools to prevent in-house pilferage.

2. To implement and control the operation system throughout the process and to follow up on the implementation; reviewing and enhancing the system constantly for optimum result.
3. Ensure that all the staff performs their task correctly.
4. To set-up a proper administrative system for the above departments and supervise to ensure the system is maintained accordingly.
5. To safeguard the Company’s property and interest.
6. To ensure all types of signage (lighted or non lighted signage, bunting’s banner, etc) are sufficient, legible, clean and maintained accordingly.
7. All lightings, air-conditioning and cooling fans are switched on or off by evaluating with common sense on the requirement and circumstances to call for such action.
8. To act as a middle person between the Management and Tenants bearing in kind the interest of the Company comes first:
   1. To inspect, audit and report (Incident Report) if any S’MART tenants were caught breaching any of the Tenancy Agreement covenants e.g. illegal parking, use of trolley(s), cleanliness of “Demised Premises”, business hours, rubbish disposal , yellow lines and etc for the Management action immediately.
   2. To set-up meeting to solve problems when arises.
   3. To create rapport with Tenants i.e. to understand their business, problems, etc. Benning friendly with Tenants but strict, being lenient but tough.
   4. To investigate problem encounter by Tenant and to solve it. Then, to inform the Management on the action(s) taken. If could not resolved the problem, to seek the Management’s advice.
   5. To oversee, monitor and control the Tenant business behavior in S’MART.
   6. To set-up an information transmitting system so that all staffs are well informed about new tenant withdrawal, new areas for rent and etc for reference and action.
   7. Others ad hoc tasks.

9. To ensure staff’s safety by taking safety precaution when performing each task e.g. working at height, maintenance 0f electrical and electronic equipments and etc to prevent any untoward accident or incident.
10. To proactively plan, organize, delegate, brief and monitor task of staffs to ensure that the staff has carried out their tasks correctly with the check list or guideline provided to achieve the required good performance and efficiency.
11. To advocate safety,”Customer Friendly”, teamwork, co-operation and common sense for each task for maximum result.
12. To set-up proper filling system for paperwork such as report(s), logbook(s), duty roster(s), check list(s), faxes, letters, memos, Incident Record Book and etc daily, weekly or monthly which have been prepared and compiled up to date for reference at any time.
13. To ensure that the required chemical(s), equipment(s), tool(s), utensil(s) and etc are sufficient and replenished accordingly for the staff to carry out their tasks.
14. To deal with Government agencies, ministries, authorities, councils as and when required.
15. To ensure information from Management were passed on to staffs for their information and/or action.
16. Outsource work to reliable and competent contractor when required. Must obtain prior approval from Management. To supervise and monitor the outsource contractor(s) work progress and quality of work.
17. All carried out tasks complies with the Government, Company’s policy, rules and regulations.
18. To conduct investigation on any incidents, complaints and problems faced and trouble shooting when required.
19. Regular meeting with staff to discuss and iron out any problem(s) faced and get goals to improve staff performance.
20. Monitor staff attendance.
21. Monitor staff attire to ensure that it is neat and tidy at all times.
22. Responsible for staff recruitment and to check each new staff background for security reason.
23. To provide a thorough training and a detailed guideline for staff. To ensure that each level of staff understand their job requirements and know how to act accordingly.
24. To prepare report and discuss on the following issues with the Management regularly:

1. Maintenance, Security and Housekeeping
   • Problems
   • Human Resources and Management issues
   • Status on systems implementation
   • Equipment maintenance and repair
   • Monthly purchase against monthly budget update
   • Incident Report on staff issues
   • Others
2. Tenants
   • Business performances
   • What action has been taken to solve it?
   • Breached of Tenancy Agreement covenants
3. Customers’ complaint or comments received. What action has been taken or implemented?
4. Market feedback, market survey, news, etc
5. To propose for improvement of S’MART environment, condition and staff welfare
6. Others

25. Whatever decision and action taken, it should be in the best interest of the Company.
26. To attend to the Customers’ complaints and comment received.
27. To ensure that the first aid box is replenished accordingly for the use of staff and customers in the event of emergency.
28. Fire fighting equipments are inspected and tested periodically for its functionality by setting up a monitoring schedule.
29. To organize and ensure that your staff have the basic knowledge of first aid, emergency exit, how to disperse the people / crowd in the event of emergency.
30. To implement cost control to ensure the expenditure does not exceed the monthly budgeted figures.
31. To perform other duties and /or tasks. This will be assigned from time to time by the Management.

SECURITY

Responsibilities:
Requirements: